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Takeoff Services LLC
Where Bidders Win
Services

What We Do

Construction estimating services and quantity takeoff for general contractors and specialty subcontractors: estimating, takeoff, Xactimate® insurance estimating, prevailing wage, structural steel detailing, and bid consulting. 24-96-hour turnarounds, ±3-5% variance, all CSI divisions, nationwide.

24-96h turnaround±3-5% varianceAll trades · Nationwide
Get Started Fast
  • Submit drawings & scope.
  • 15-30 min call: confirm inclusions / exclusions / assumptions.
  • Receive quote; upon approval we start immediately.
Cost EstimatingMaterial & Quantity TakeoffsXactimate® Insurance EstimatesPrevailing WageStructural Steel DetailingBid Consultancy

Why Contractors Choose Us

More bids, stronger margins, less overhead.

We operate as your on-demand estimating department, blending trade-specialist expertise with disciplined QA and real-time market validation. The result is faster output, fewer change orders, and bids that hold up under GC and owner scrutiny.

Scale Bidding Power
Double or triple your bid output without adding staff or payroll.
Expert Trade Coverage
Estimators across all CSI divisions and specialties, from sitework to MEP.
Fast & Predictable
24-96h turnaround on most estimates, with milestone staging for large scopes.
Transparent & Defensible
Every estimate includes QA notes, assumptions, sources, and alternates.
Market-Aligned Pricing
RSMeans baselines + vendor input + proprietary dataset for ±3-5% accuracy.
Flexible Engagements
Per-bid, on-demand, or embedded monthly models to match your pipeline.
Editable Deliverables
You get clean spreadsheets, unit-price schedules, and marked PDFs you can modify.

Our Core Services

Explore each service - details, deliverables, and FAQs on its own page.

Cost Estimating
Residential · Commercial · Industrial · Public Works

Detailed cost build-ups with VE options and alternates; CSI-aligned assemblies and ZIP-indexed labor/material.

Material & Quantity Takeoffs
All CSI Divisions Coverage

Precise counts with labeled markups and trade-ready spreadsheets for vendor quoting and fast buyout.

Xactimate® Insurance Estimates
Property & Restoration

Carrier-compliant mitigation and rebuild scopes in Xactimate®, with photos/logs if provided.

Prevailing Wage
Davis-Bacon / State

Compliance-first wage/fringe mapping; Davis-Bacon and state schedules aligned to jurisdiction.

Structural Steel Detailing
Shop & Erection

Shop drawings and erection plans coordinated for fabrication and site sequencing.

Bid Consultancy
Pre-Bid → Post-Award

Win themes, scope clarifications, and submission polish to raise award likelihood.

Who This Is For · Use-Cases

Common use-cases so you can quickly see if this matches your need.

Cost Estimating
  • GC or Sub bids needing full cost build-up
  • Alternates / VE analysis required
  • Budget validation & executive reporting
Material & Quantity Takeoffs
  • Procurement sheets for vendor quotes
  • Apples-to-apples comparisons
  • Fast buyout with fewer RFIs
Xactimate® Insurance
  • Mitigation & rebuild scopes
  • Carrier-compliant submissions
  • Quicker approvals
Prevailing Wage
  • Davis-Bacon or state schedules
  • Fringe & burden mapping
  • Compliance-ready proposals
Structural Steel Detailing
  • Fabrication-ready shop drawings
  • Erection plans & sequencing
  • RFI coordination
Bid Consultancy
  • Win themes & strategy
  • Submission polish
  • Follow-through planning

Standard Deliverables

Estimate & Quantity Takeoff
Editable spreadsheet + PDF
Marked-Up Drawings
Digital takeoff files with notes
Assumptions & Inclusions
Clear scope notes for transparency
Revisions & Addenda
Model-dependent; always supported

Software We Use

While we adapt to any platform you prefer, these are the recommended and frequently used tools in our process. Final deliverables are always provided in fully editable Excel/CSV so you can adjust values, formats, or assumptions with ease; source files are available on request.

Electrical
  • Accubid
  • McCormick
  • ConEst
  • EBM
General Software
  • PlanSwift
  • Bluebeam
  • On-Screen Takeoff
Flooring
  • Measure Square
  • RFMS Measure
Grading
  • Kubla Cubed
HOW WE PRICE MATERIALS & LABOR

We start with RSMeans and the National Construction Estimator to establish baselines, then enrich with our proprietary dataset built from 7,500+ projects. This dataset is continuously updated with vendor feedback for ZIP-specific accuracy.

Accuracy improves further when contractors share supplier lists. If you introduce us to your vendors, we coordinate directly so your estimate mirrors real buyout pricing - not just book rates.

  • ZIP-code adjustments for labor and material
  • Direct vendor coordination (case-by-case)
  • Transparent assumptions for negotiation confidence
Why This Matters:

Inaccurate pricing is the #1 reason bids fail. Our hybrid approach - national databases + proprietary data + your vendor input - ensures defensible numbers you can trust.

Contractors can optionally send supplier lists to improve accuracy. Coordination handled case-by-case.

Internal Estimation & QA

Six-step accuracy process before files go out the door.

1) Estimator Assignment & Kickoff
Named estimator assigned; comms & schedule shared.
2) Quantification (Digital Takeoff)
Measured quantities with notes & assumptions.
3) Cost Build-Up (CSI-Aligned)
Labor, material, equipment, subs; market-checked.
4) Quality Control (2-Stage)
Estimator self-check, then independent QA review.
5) Deliverables Handoff
Editable estimate, marked drawings; optional review call.
6) Post-Delivery Check-in (24-48h)
We follow up for feedback and revisions if needed.

What We Deliver in Each Model

DeliverablePer-Bid ServiceMonthly Estimation SubscriptionEstimator-on-DemandEnterprise Bid Management Suite
Estimate & Quantity Takeoff✔✔✔✔
Revisions (scope-neutral)Free if no extra scopeUnlimited incl. addendumsIncludedUnlimited
Turnaround SLA24-96 hours24-96 hours8h/day, 5d/weekProgram SLA
Quality AssuranceQA by expertTwo-step QADedicated QAQA squad
Client/GC Meetings-IncludedOn your behalfEnd-to-end

Not sure which model fits? Talk to us and we’ll size it in 10 minutes.

Which Model Fits Your Pipeline

When one-off service works - and when a partnership wins.

AspectPer-Bid ServiceMonthly Estimation SubscriptionEstimator-on-DemandEnterprise Bid Management Suite
Model TypeOne-offPartnershipPartnershipPartnership
Pricing ModelPer projectFixed monthlyMonthly (FTE-style)Program/retainer
Best ForAd-hoc bids, try-us firstMultiple bids/mo at flat costSteady weekly scopesPortfolio & growth targets
Dedicated Resource-Team as neededDedicated estimatorEntire department
ScalabilityLowHighMediumVery high
Typical Cost Saving~25-35% vs in-house~40-55%~35-45%~45-60%
Support LevelEmail & ticketPriority support + two-step QASlack/MeetingsExecutive oversight

What You Can Expect

Clear Scope & Assumptions
Every file includes inclusions, exclusions, and notes so you can defend the bid.
Reliable Turnarounds
Standard 24-96h on typical scopes; complex packages scheduled with you.
Confidential by Default
NDA-friendly workflows and secure handling of your project data.

FAQs

Which service should I choose?
If you need full cost build-ups and VE options, choose Cost Estimating. If you only need counts for vendors, choose Material & Quantity Takeoffs. Restoration claims? Xactimate®. Public work? Prevailing Wage.
Do you support multi-trade bids?
Yes - we handle all 16 CSI divisions. Multi-trade and bundled bids are common.
What deliverables will I receive?
Editable spreadsheets (XLSX/CSV) and marked-up PDFs, plus assumptions/inclusions. We can match your template or CSI coding.
How fast is turnaround?
Typical scopes deliver in 24-96h. Rush is available on request; we stage large packages with milestones.
How do I get an exact quote?
Send drawings/specs and your bid date. We’ll confirm scope, turnaround, and a fixed price. Submit your plans via the buttons on this page.
Can you work in our software?
Yes - we adapt to your preferred platforms. We also recommend tools listed above for speed and consistency.